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Bookkeeping Outsourcees

As a business owner/exec/manager, managing the business finances effectively is crucial for the success and growth of the business.

While you may possess a wide range of skills, entrusting your bookkeeping tasks to a professional Bookkeeping Outsourcee can bring numerous benefits:

1. Accurate Financial Records:

A Bookkeeper specializes in recording and organising financial transactions accurately and systematically.

By maintaining precise and up-to-date financial records, they ensure that your business's financial information is reliable and readily available when needed.

This accuracy is vital for making informed business decisions, preparing financial statements, and complying with regulatory requirements.

2. Time and Efficiency:

As a business owner/exec, your time is valuable, and you have numerous responsibilities to handle.

By delegating bookkeeping tasks to a dedicated Bookkeeper, you free up your time to focus on core business activities such as strategy, customer service, and growth initiatives.

A bookkeeper efficiently manages your financial paperwork, data entry, and reconciliation, allowing you to work on driving your business forward.

3. Compliance and Tax Obligations:

Staying compliant with tax regulations and filing requirements is essential to avoid penalties and legal issues.

A Bookkeeper ensures that your financial records are properly organised and prepared for tax filings. They keep track of tax deadlines, assist in preparing financial documents for audits, and collaborate with tax professionals to ensure accurate and timely tax submissions.

This compliance saves you the stress and potential consequences of non-compliance.

4. Financial Decision-Making Support:

Reliable financial information is the backbone of effective decision-making - a Bookkeeper provides you with accurate and up-to-date financial reports, including profit and loss statements, balance sheets, and cash flow statements.

These reports enable you to analyse your business's financial performance, identify trends, track key metrics, and make informed decisions to improve profitability and operational efficiency.

5. Cost Control and Expense Management:

A Bookkeeper helps you track your business's expenses, identify cost-saving opportunities, and manage cash flow effectively.

They categorise and analyse expenses, enabling you to identify areas where costs can be reduced or optimized.

This comprehensive expense management helps you maintain healthy financials and maximize your profitability.

6. Business Insights and Financial Planning:

Through their expertise in bookkeeping, a professional Bookkeeper can provide valuable insights into your business's financial health and trends.

They can identify patterns, highlight areas of concern, and suggest financial strategies to achieve your business goals.

Their assistance in financial planning, budgeting, and forecasting empowers you to make informed decisions and set realistic financial targets.

7. Improved Financial Relationships:

Accurate and well-organised financial records enhance your credibility and reliability with stakeholders such as lenders, investors, and suppliers.

When you have clean and up-to-date financial data, it becomes easier to secure financing, negotiate favourable terms, and maintain strong business relationships.

A Bookkeeper plays a pivotal role in presenting your financial information professionally and accurately, strengthening these crucial relationships.

The work a Bookkeeping Outsourcee can do for you includes:

1. FINANCIAL TRANSACTIONS - maintaining a systematic record of these transactions using accounting software.

2. MANAGING ACCOUNTS PAYABLE - ensuring that bills and invoices are paid on time.

3. MANAGING ACCOUNTS RECEIVABLE - generating and sending invoices to customers, and following up on outstanding payments.

4. RECONCILIATION - identifying discrepancies, resolve any issues, and ensure that the financial records align with the actual bank balances.

5. PAYROLL PROCESSING - preparing payroll reports, & managing payroll-related documentation, such as tax withholdings and employee benefits.

6. FINANCIAL REPORTING - providing a snapshot of the business's financial performance, helping owners make informed decisions.

7. TAX PREPARATION - compiling necessary information, such as income and expense summaries, and collaborating with tax professionals.

8. EXPENSE TRACKING & MANAGEMENT - enabling owners to track spending, identify cost-saving opportunities, & maintain control.

9. FINANCIAL DATA ENTRY - assigning appropriate account codes & reconciling entries to maintain organised & reliable financial records

10. GENERAL LEDGER MAINTENANCE - updating & balancing the ledger regularly, ensuring that financial information is current and accurate.

11. FINANCIAL ADMINISTRATION SUPPORT - organising financial docs, managing vendor relationships, inventory tracking, asset management etc.

12. COMMUNICATION & COLLABORATION - providing financial information and reports as needed

13. COMPLIANCE & RECORD KEEPING - ensuring compliance with financial regulations and maintain proper record-keeping practices

In handling these responsibilities efficiently and accurately, your Bookkeeping Outsourcee provides business owners with the necessary financial information and support to make informed decisions, maintain compliance, and drive the success of their business.


Weirdly not everyone is a fan of numbers & inputting! Well fortunately, we have a very well-trained team that are.

Basic Accounts & Bookkeeping is SO important for the survival of the business as well as to meet the legal requirements of the organisation. Get on top of your finances and find out if what your business doing is viable - stop operating in the dark!


• Inputting Customer Invoices / Credit Notes / Payments / Refunds

• Inputting Supplier Invoices / Receipts / Credit Notes / Payments / Refunds (including careful checking)


• Bank Reconciliations / Foreign Currency Bank Reconciliations

• Petty Cash Reconciliations

• Credit Card Reconciliations

• Factoring Facility Reconciliations

• Payroll Reconciliations

• Balance Sheet Reconciliation


• Payroll Processing

• VAT Returns


• Setting up new Customer & Suppliers

• Customer & Supplier Accounts Management

• Invoice Factoring / Discounting Uploads & Management

• Assisting with & Creating Supplier Payment Runs


• Distributing Invoices & Statements to Customers

• Distributing Remittance Advice & Debit Notes to Suppliers

• Actioning Customer & Supplier Requests

• Liaising with clients, suppliers, the bank, auditors, accountants & HMRC

• Running basic Financial Reports for owners / managers


Murdo MacLeod - Zest Mixology Global Ltd - Director

We have engaged with OutsourceXtra's platform throughout our busiest month of the year and have found my Outsourcee to be super efficient, productive and has operated as an extension of our team. This has proved very valuable in enabling us to scale up for a busy trading month. Highly recommended.

Steph Sturgeon - Mama & Me Fitness - Owner

I came to OutsourceXtra to design me a logo for my new business. I had in mind exactly what I wanted but didn’t have the skills to put it together myself. Alex stuck to my brief exactly and put together the logo for me very promptly. It’s exactly what I wanted and I’m really pleased.

Brian McGuinness - Green Tech Surveys Ltd - Director

I have been using OutsourceXtra's services for over 2 years now and could not be more happy with the support I get. I can always get a hold of the Outsourcee that manages our accounts when I need them & the work they do is professional, accurate and a step beyond, they have really helped me manage my company and I am now considering using another Outsourcee.

Neil Jennings - Primo Play Limited - Managing Director

I have had an Outsourcee managing my Finance department, putting together accurate Management Accounts and taking care of the day-to-day financial procedures & processes for over 2 years and it has made the world of difference! I honestly could not recommend them more.

Nathan Thomas - Coded4 Ltd - Owner

My Outsourcee has helped us out immensely. It can be difficult to devote the time to excellent client communication whilst working on projects....I will always recommend OutsourceXtra to any and all growing businesses who need to keep productive whilst maintaining good communication.

Ryan Delaney - Factory Bathrooms - Owner

AMAZING! OutsourceXtra has helped us no end, our Outsourcee has completely sorted out our Accounts. We couldn't have asked for anything better!

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