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WE ARE PART OF THE
FAMILY.
LEADING THE FUTURE OF OFFICE STAFFING!
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WE HELP BUSINESS OWNERS & EXECS TO FIND & WORK WITH THEIR

PERFECT OUTSOURCED EMPLOYEES

AND WE HELP HARD WORKING & EXPERIENCED INDIVIDUALS

EARN FAIR MONEY VIA FLEXIBLE WORKING

Personal Assistant / VA / EA Outsourcees

A Personal / Executive / Virtual Assistant Outsourcee can be a game-changer for any business owner/exec/manager/professional, offering invaluable support and assistance in managing various tasks and responsibilities.

There are countless ways they support & assist the 'boss' they are assigned to work for:

1. Time Savings:

As a business owner, your time is precious.

A Personal / Executive / Virtual Assistant can take on administrative tasks, appointment scheduling, email management, travel arrangements, and other time-consuming activities, allowing you to focus on core business activities and strategic decision-making.

2. Increased Productivity:

With a Personal / Executive / Virtual Assistant handling administrative and organizational tasks, you can optimize your productivity.

They can prioritise tasks, manage your calendar, and help you stay organized, ensuring that you can make the most of your working hours.

3. Enhanced Efficiency:

A Personal / Executive / Virtual Assistant is skilled in streamlining workflows and optimising processes.

They can create and implement systems for task management, document organization, and communication, ensuring smooth operations and reducing bottlenecks.

4. Flexibility and Availability:

Personal / Executive / Virtual Assistant offer flexibility in terms of working hours and availability.

They can adapt to your schedule, handle urgent tasks, and provide support even outside regular business hours, ensuring that you have the assistance you need when you need it.

5. Cost-Effectiveness:

Hiring a Personal / Executive / Virtual Assistant can be a cost-effective solution compared to hiring an in-house employee.

You save on expenses such as office space, equipment, benefits, and taxes, while still receiving professional assistance tailored to your business needs.

6. Multitasking Abilities:

A Personal / Executive / Virtual Assistant is skilled at handling multiple tasks simultaneously.

They can manage your inbox, handle phone calls, conduct research, and assist with project coordination, allowing you to delegate tasks and accomplish more in less time.

7. Confidentiality and Trust:

A Personal / Executive / Virtual Assistant understands the importance of confidentiality and discretion.

You can trust them with sensitive information, confidential documents, and sensitive business matters, ensuring that your data remains secure.

8. Travel and Event Support:

If you frequently travel for business or organise events, a Personal / Executive / Virtual Assistant can provide invaluable support.

They can handle travel arrangements, book accommodations, coordinate logistics, and manage event details, ensuring smooth experiences and reducing your workload.

9. Customer and Stakeholder Support:

A Personal / Executive / Virtual Assistant can act as a point of contact for your customers, clients, and stakeholders.

They can manage inquiries, schedule meetings, and provide timely responses, ensuring that your business relationships are well-maintained.

10. Research and Analysis:

A Personal / Executive / Virtual Assistant can conduct research, gather data, and provide insightful reports or summaries.

They can help you stay informed about industry trends, competitor activities, and market opportunities, empowering you to make informed business decisions.

11. Project Management:

A Personal / Executive / Virtual Assistant can assist with project coordination, tracking deadlines, and liaising with team members or external stakeholders.

They help ensure that projects stay on track, milestones are met, and progress is effectively communicated.

12. Stress Reduction:

By taking on administrative and organisational tasks, a remote personal assistant helps reduce your stress levels.

They handle the details, anticipate your needs, and provide support, allowing you to focus on strategic thinking and maintaining a healthy work-life balance.

13. Language and Cultural Expertise:

If you operate in international markets, a remote personal assistant with language and cultural expertise can be invaluable.

They can assist with translation, communication with foreign clients or partners, and navigating cultural nuances, facilitating smoother business interactions.

14. Personalised Support:

A Personal / Executive / Virtual Assistant adapts to your work style, preferences, and business requirements.

They become familiar with your needs and provide personalised support tailored to your unique circumstances, making your work life more efficient and enjoyable.

15. Long-Term Business Partnership:

A Personal / Executive / Virtual Assistant can become a long-term partner in your business journey.

As they become more familiar with your business, goals, and preferences, they can anticipate your needs, offer proactive suggestions, and contribute to your overall success.

The work a Personal Personal (PA) / Executive (EA) / Virtual (VA) Assistant Outsourcee can do for you includes:

1. EMAIL MANAGEMENT - handling the inbox, filtering important messages, responding to routine inquiries, flagging urgent matters & more

2. CALENDAR MANAGEMENT - managing schedules, setting up appointments & meetings, sending reminders & coordinating commitments

3. TRAVEL PLANNING - researching & booking travel arrangements, incl. flights, accommodations, ground transportation & itinerary management

4. DOCUMENT ORGANISATION - organising & maintaining digital files, ensuring important documents are easily accessible and categorised

5. VIRTUAL MEETING COORDINATION - scheduling & setting up virtual meetings, coordinating video conference links & sending meeting invitations

6. ADMINISTRATION SUPPORT - assisting w/ general administrative tasks such as data entry, report generation, proofreading & expense tracking

7. RESEARCH & DATA GATHERING - researching various topics, gathering information, compiling reports & providing summaries &/or analysis

8. SOCIAL MEDIA MANAGEMENT - assisting with managing your social media accounts, incl. scheduling posts, monitoring engagement & more

9. CUSTOMER SUPPORT - handling customer inquiries, address complaints, process orders, & provide basic customer support

10. DATABASE MANAGEMENT - updating & maintaining databases, managing contact lists & ensuring accurate & up-to-date records

11. PERSONAL ERRANDS & TASKS - assisting w/ personal tasks such as making reservations, coordinating deliveries & managing personal appts

12. MEETING PREPARATION - preparing meeting materials, creating agendas, gathering necessary documents & provide briefings

13. EVENT PLANNING - assisting with event coordination, incl. researching venues, coordinating vendors, managing RSVPs, and handling logistics

14. CORRESPONDENCE & COMMUNICATION - drafting and proofreading emails, letters, and other correspondence on your behalf

15. PROJECT COORDINATION - assisting w/ project management tasks such as setting up timelines, tracking deliverables & monitoring progress

16. PERSONAL ASSISTANCE - helping with personal tasks that free up your time, such as organising personal appointments & household services

These tasks can be customised based on your business/professional requirements and preferences, providing you with dedicated support and helping you achieve greater efficiency and productivity.

MARKETING

Struggling for time to effectively run your business’s Marketing? You should STOP missing out on getting your company's name out there & start being seen by potential customers!

With multiple packages to choose from, and an experienced professional marketing team, we can become your dedicated Marketing team – actioning your Marketing Tasks, discussing tactics & getting the word out there for all to see.

SOCIAL MEDIA

• Social Media Page Set Up

• Day-to-Day Business Social Media Post Writing & Scheduling

• Personal Social Media Post Writing

• Social Media Weekly / Monthly Analytic Reports

• Social Media Competitor Analysis

• Graphic Design - Social Posts & Ads

• Address Incoming Messages

EMAIL MARKETING

• Marketing Email Construction

• Marketing Email Automation Set Up

• Distribution of Marketing Emails

• Graphic Design - Email Signatures

• Weekly / Monthly Analytic Reports

CONTENT WRITING / COPYWRITING

• Blog Writing

• Newsletter Writing & Planning

• Website Writing

• Graphic Design - Flyers, Leaflets & Letters

• Weekly / Monthly Analytic Reports

POSTAL MARKETING

• Postal Marketing Design & Distribution

• Letter Distribution

• Weekly / Monthly Analytic Reports

OTHER MARKETING TASKS

• Market Research

• Actioning Specific Processes / Tasks / Responsibilities

• Advert Design & Writing

• Graphic Design - Logos & Business Cards

BACK TO SERVICES

Murdo MacLeod - Zest Mixology Global Ltd - Director

We have engaged with Outsource Xtra's platform throughout our busiest month of the year and have found my Outsourcee to be super efficient, productive and has operated as an extension of our team. This has proved very valuable in enabling us to scale up for a busy trading month. Highly recommended.

Steph Sturgeon - Mama & Me Fitness - Owner

I came to Outsource Xtra to design me a logo for my new business. I had in mind exactly what I wanted but didn’t have the skills to put it together myself. Alex stuck to my brief exactly and put together the logo for me very promptly. It’s exactly what I wanted and I’m really pleased.

Brian McGuinness - Green Tech Surveys Ltd - Director

I have been using Outsource Xtra's services for over 2 years now and could not be more happy with the support I get. I can always get a hold of the Outsourcee that manages our accounts when I need them & the work they do is professional, accurate and a step beyond, they have really helped me manage my company and I am now considering using another Outsourcee.

Neil Jennings - Primo Play Limited - Managing Director

I have had an Outsourcee managing my Finance department, putting together accurate Management Accounts and taking care of the day-to-day financial procedures & processes for over 2 years and it has made the world of difference! I honestly could not recommend them more.

Nathan Thomas - Coded4 Ltd - Owner

My Outsourcee has helped us out immensely. It can be difficult to devote the time to excellent client communication whilst working on projects....I will always recommend Outsource Xtra to any and all growing businesses who need to keep productive whilst maintaining good communication.

Ryan Delaney - Factory Bathrooms - Owner

AMAZING! Outsource Xtra has helped us no end, our Outsourcee has completely sorted out our Accounts. We couldn't have asked for anything better!

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